THE OPPORTUNITY

Salary: $60,416 - $65,237 per annum pro rata + 11.5% super + leave loading (dependent on qualifications and experience)
Time Fraction: Part-Time, 0.6 EFT.
Location: Moorabbin campus.
WWCC: Appointment to this position is dependent on obtaining and maintaining an ‘employee’ Working with Children Check.
Police Check: Appointment to this position is dependent on obtaining a Police Check.
Position Status: Ongoing contract of appointment, with a 6-month qualifying period.

The Department of Allied Health Services and Science is seeking an organised and proactive Administration Officer to join the team!

In this role you will assist with administrative duties in the clinical office as needed while managing the department's day-to-day operations by coordinating a wide range of administrative, reception, and information services. This includes ensuring the smooth functioning of office procedures and supporting staff in their tasks. Additionally, provide comprehensive information and guidance to current and prospective students, helping them navigate their options and identify appropriate courses of action that align with their individual needs and adhere to organisational policies and guidelines. Your role will be crucial in fostering effective communication and ensuring that all administrative processes run efficiently.

You will also play a key role in developing and maintaining industry relationships and partnerships through friendly and efficient administrative support. If you have strong communication skills and a commitment to administrative excellence, we encourage you to apply!

ABOUT YOU

• Diploma of Business Administration or tertiary qualification in business, administration or related field.
• Experience in delivering high-level customer service, providing courteous, informative, and accurate responses to all enquiries via face-to-face, telephone, and email.
• Proven ability to coordinate workflow, prioritise tasks effectively, and maintain accuracy and attention to detail in a busy, multi-disciplinary environment.
• Strong interpersonal, written, and verbal communication skills, with the ability to relate professionally to internal/external stakeholders and adapt to the changing needs of the department.
• Support the administration of marketing strategies, including Open Days, maintaining the website, updating the Connect Centre about changes to department offerings, and managing the faculty's after-hours message bank.
• Proficiency in Microsoft Office products, database management software, and internet applications.
• Knowledge of student management systems, policies, and procedures related to enrolment, administration, and student rights and responsibilities.

ABOUT US

Holmesglen is a leading education provider, valued by local and international learners, industry and the community. We are recognised for innovation in education and training, applied research, creativity and entrepreneurship. Our open, collaborative and quality-driven culture inspires learners and staff to excel.

OUR COMMITMENT TO YOU

Holmesglen is committed to continuing to provide a safe workplace and have put systems and support in place for all our employees to work and deliver safely and flexibly.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community. 

We provide our staff with:

• Employee Assistance Program
• Wellbeing programs
• Professional and career development opportunities
• Onsite parking and close proximity to public transport
• 14 weeks paid parental leave
• Flexibility to achieve work life balance
• Opportunities for all

We commit to respond to every applicant.

Employees attending certain workplace settings, including health and care facilities, may be required to be meet mandatory vaccination obligations.

TO APPLY

For further information relating to this opportunity and to view the position description, please click here.

All applicants must attach a Resume and Cover Letter addressing the Key Selection Criteria (located on the last page of the Position Description). Please note, incomplete applications may not be considered.

Applications close 11:59 pm Wednesday 23^rd October 2024.

Like to know more? Please contact Waldo Correa on Waldo.Correa@holmesglen.edu.au

For application queries, please contact recruit@holmesglen.edu.au

If you require specific support to apply for this position, please contact the Human Resources Department on 03 9564 1530 and we will work with you to identify the best way to assist.